![]() ![]() Previously, users were able to handle all their own work with company documents using the familiar Outlook client, but now the SharePoint portal created an additional interface. ordinary storage and uploading now entails several additional steps. One of the main problems in the transition to any organized document management is that it often requires more work by users, i.e. Access to documents could then be monitored for the first time – the users themselves managed the authorizations and were able to grant them to others.īut the SharePoint user interface made the transfer of e-mails and files to the server more difficult and created a document bottleneck. Employee self-service for the assignment of authorizations was another goal associated with the introduction of SharePoint. " Metadata was to be used to describe and categorize documents clearly and independently from the filing structure. “These were all to be merged into a central structure…SharePoint. "Our company is built on various, relatively independent, business segments – such as street and network construction, civil engineering and turnkey construction, and railroad infrastructure construction – all with different repositories for documents,” explains Kücük. The most important objective was to change the individual handling of data on unstructured file servers to teamwork based on an organized document management system. The company created a portal to serve as a central access point for all business processes, including SAP. ![]() In an attempt to automate and standardize the filing and storage of these documents, the company adopted Microsoft SharePoint several years ago under the ePOS project name. The growing document chaos had become a headache for management. Central storage on file servers had no clear standards and was not consistently used. This is why enormous volumes of e-mail traffic build up every day." Communication via e-mail was undoubtedly practical for employees, but the majority of these email ‘documents’ ended up in local inboxes and PST files. Smooth operations at building sites throughout Europe depend on the constant exchange of these documents.Īs IT Division Manager Atilla Kücük outlines: "Our employees continuously work with approximately 900 templates in order to correctly handle construction site application procedures, from set-up to handling instructions. As it manages large construction projects, Leonhard Weiss depends on e-mail to send enormous numbers of documents to various employees, suppliers and customers. ![]()
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